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Contracts Compliance Specialist - up to $2,000 Sign-On Bonus!**

Company: Total Safety
Location: Fairfield
Posted on: June 24, 2022

Job Description:

It will be the responsibility of the Contracts Compliance Specialist to maintain an organized approach to auditing practices and work to ensure contract pricing is accurately maintained and updated in Eclipse. The CCS with be able to report and respond to all contract information related inquiries by the Executives of Total Safety, Supplies & Solutions.

  • Organizes and manages the standards and process for contract auditing
  • Analyzes all requirements and provisions in contracts, including terms and conditions, to ensure compliance with documented Service Level Agreements
  • Audits existing contracts periodically
  • May visit client sites as required.
  • Create individual contract overviews: To combine pricing provisions, products, special handling/billing requirements, freight terms, payment terms, spot buys/buyout, labor rates, return policy, after hour service, call-out provisions, KPI's, Repairs and Services etc.
  • Ensure all entities of company are informed and trained (Sales, Finance, Team Services, Warehouse, Quality) to contract compliance
  • Maintains and submits all customer KPI's on time when due to customer
  • Maintains a computer database for storing the company's contracts, proposals, and responses which includes but is not limited to:
    • Proposal library for electronic and hardcopy artifacts
    • Contract Summary Tools, i.e. contract summaries, KPI tracker, dashboards, pricing updates calendar, GP tracker
    • Facilitates effective cross organization interaction
    • Ensures that all contracts, proposals, bids and response are properly entered in the company database and tracked for reporting analysis and statistics
    • Coordinates with the finance department to ensure the correct billing and collection of contractual revenues is accurately documented for reporting
    • Maintains published schedule of contract close-outs, renewals or extensions
    • Prepares and reviews all data for Contracts Manager reports on the status of contracts for upper management
    • Manage and maintain all contract information in Eclipse (pricing, customer part numbers---)
      Qualifications
      • Bachelor's degree in business administration, finance, accounting or business law, or equivalent work experience with contracts, inside sales, and Eclipse data reporting.
      • Superior analytical skill and experience
      • Exceptional attention to detail
      • Strong verbal and written skills, and ability to convey complex information in a way that others can easily follow
      • Ability to systematically analyze and interpret written complex language and draw relevant conclusions
      • Capable of meeting multiple deadlines and juggle multiple projects simultaneously
      • Demonstrates superior presentation skills
      • Has intermediate skill and experience in technology applications; specifically, MS Word, Excel and PowerPoint
      • Good in dealing with ambiguity and minimal supervision
      • Methodical in approach
      • Excellent listening skills
        Relationships and Reporting
        • Reports directly to the Contracts Manager
        • Member of the Contracts Team
        • Supports Contracts Manager from an administrative and information standpoint
          Physical Requirements And Work Environment

          The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job/role.
          • Physical demands: While performing the duties of this job, the employee is required to sit for long periods of time; bend; use hands and fingers for keyboard use or controls; reach with hands and arms; talk and hear. Specific visions abilities required by the job include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
          • Work environment: While performing the duties of this job, the employee is exposed to minimal noise levels.
            About Total Safety

            Total Safety is the worlds premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, comprehensive flare services, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management.

            Total Safety operates from 176 locations in 20 countries to ensure the safe Wellbeing of Workers Worldwide (W3).

            Total Safety is proud to be an Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.

            If you require special assistance or accommodation while seeking employment with Total Safety, please contact Human Resources at (713) 353-5152. (For telecommunications device for the hearing impaired - TTY, please contact 711).

Keywords: Total Safety, Fairfield , Contracts Compliance Specialist - up to $2,000 Sign-On Bonus!**, Other , Fairfield, California

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