Support the Facilities Manager in the operation of 80+ locations
in northern and central California. Manage the day-to-day
facilities operations including coordination of vendors providing
janitorial, HVAC, electrical, plumbing, landscape and general
maintenance services. Assist with special projects, including new
construction, capital improvements and maintenance initiatives.
Coordinate with vendors, facilities staff and other service
providers as required to ensure high standards of execution with
minimal disruption to continuing operations.
1.) Real Property Management functions to include:
A. Plans, organizes and directs actives related to the operation
and maintenance of the company's land and building.
* Manages the operational and maintenance activities for all
company facilities. * Develops and manages the company's total
occupancy budget. * Ensures all capital expenditure projects are
completed on time and within budget. * Selects and negotiates
contract terms and fees, manages activities and evaluates outside
contractors and vendors. * Reviews, monitors and obtains approval
for occupancy expenses.
B. Executes management approved space planning strategies to
accommodate current and future organizational needs.
* Directs all activities related to physical relocations of
departments including developing interior design, furniture and
equipment layouts and project budget for all construction, remodels
and reconfigurations. Oversees the installation of furniture and
equipment. Coordinates the relocation of furniture and equipment. *
Selects and negotiates furniture acquisitions. Reviews current
inventory to identify recyclable vs. refurbishable.
C. Manages bank's lease contracts. Under management direction
negotiates leases, subleases and sale of bank property.
* Under management direction markets, negotiates, and subleases
bank's unoccupied leased space.
2.) Managerial functions to include:
* Manages the overall activities of the department. *
Prioritizes projects. * Reviews work of subordinates, develops
performance objectives, provides performance coaching, recommends
salary and promotional transactions. * Interviews and selects best
qualified applicants. * Generates departmental goals, quality and
service standards. * Develops and monitors departmental budget.
3.) Responsible for scheduling vendors for repairs and
maintenance at all facilities.
* Complete repair requests, maintain follow-up Log, assess the
severity of the problem and resolve the problem. * Schedule work
with vendor. * Follow up with branch/department and vendor to
ensure problem is resolved.
A. Manage branch/building key systems.
* Work in conjunction with Branch Review Department to ensure
accuracy of Key Log. * Physically certify DOM key system
B. Audit invoices and payment requests prior to submission for
payment. Verify invoices to corresponding repair request to
determine payment validity.
C. Create, monitor and maintain contracts for all vendors.
Ensure vendor has current certificate of insurance on file.
* Annually certify with the State of California that vendor is
4.) Administer annual processes as approved by management.
5.) Collect, post and monitor all sublease income. Create and
maintain Financial Management System (FMS) tables for internal use
(i.e., buildings with multiple tenants, operations and Systems cost
allocation). Prepare related general ledger entries for month-end
6.) Monitor, analyze and process all PG&E statements on a
7.) Complete monthly allocation of all building expenses.
8.) Performs additional job related duties as required.