Workflow Associate Project Manager

Company: Sephora USA, Inc
Location: San Francisco
Posted on: June 1, 2025

Job Description:

Press Tab to Move to Skip to Content LinkCompany Overview:At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves. We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the Extra Ordinary in each of us. We are united by a common goal - to reimagine the future of beauty.The Opportunity:The Workflow Associate Project Manager is responsible for providing objective support in planning and executing the store capital projects pipeline. The number of projects to manage will vary annually. This role requires exceptional client service skills, keen attention to detail, and the ability to prioritize multiple requests effectively while maintaining composure under pressure.Project Management Support:

• Support the project team in preparation for key project approvals such as real estate committee, executive design review, and CER process
• Support the project team by working with cross functional partners to ensure project planning and execution activities, including cross-functional project kickoffs, status review meetings, and planning sessions are conducted in accordance with project timelines
• Enter and track information into Sephora's project management systems (ie Smartsheet)
• Manage and prepare key documents for store capital projects
• Administer contracts with 3rd party contractors, subcontractors, and suppliers and initiate purchase orders based on contract terms within Sephora's financial control processProcess Documentation and Optimization:
  • Create templates, forms, and dashboards required to support processes and governance
  • Ownership of written communications on store projects policies, procedures and processes
  • Support the PMO Workflow Senior Manager to identify and document opportunities for overall workflow/process improvement. Proactively gathering and creating a recommendation/ plan for how to address
  • Capture and document lessons learned while identifying optimization opportunities.Ad Hoc/ Administrative:
    • Support ad hoc analysis to support portfolio KPIs, metrics, and learnings
    • Participate in other meetings and support ad-hoc store development activities based on business demand.We are excited if you have...
      • 2+ yearsReal estate, construction, or property development industry, prefer retail experience
      • Strong computer skills, including proficiency in Microsoft Office Suite Product
      • Must have experience with Smartsheets/Dashboards
      • Must have experience with contracts, purchase orders, and contract administration
      • General knowledge of how to read leases, construction drawings, or fixture plans (MAPS) is preferred
      • Excellent customer service and communications skills
      • Proactive, innovative, self-starter, and result oriented
      • Effective listening and interpersonal communication skills to respond to inquiries, address concerns, and ensure cooperative and productive work relationships
      • Strong prioritization and problem resolution skillsThe annual base salary range for this position is $75,650.00- $84,550.00 The actual base salary offered depends on a variety of factors, which may include, as applicable, the applicant's qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. Individuals employed in this position may also be eligible to earn bonuses. Sephora offers a generous benefits package to full-time employees, which includes comprehensive health, dental and vision plans; a superior 401(k) plan, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.While at Sephora, you'll enjoy---
        • The people. You will be surrounded by some of the most talented leaders and teams - people you can be proud to work with.
        • The learning. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
        • The culture. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000+ stores, are united by a common goal - to reimagine the future of beauty.You can unleash your creativity, because we've got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora.Sephora is an equal opportunity employer and values diversity at our company.We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.
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Keywords: Sephora USA, Inc, Fairfield , Workflow Associate Project Manager, Executive , San Francisco, California