Purchasing Director

Company: Government Finance Officers of Connecticut
Location: Fairfield
Posted on: January 19, 2023

Job Description:

PerTownCharterrequirements,perform dutiesasPurchasingAuthority (inconjunctionwiththeFirstSelectperson)fortheTownandBoardofEducation.Establishpolicyand systemsforpurchasinggoodsandservicesusedbytheTownandBoardofEducation.DirecttheprocurementofcapitalequipmentandO&MgoodsandservicesessentialtotheoperationofallTowndepartments,andallBoardofEducationfunctions. - Directandcoachstaffinreviewing/writingproductspecifications,preparingbiddocuments,developingnewsourcesandqualifyingsuppliers,analyzingbidIquoteresponses,selectingandawardingworkbasedonbestvalue ; - Review legalandbusinessissuesofallcontracts; referissuestolegalcounsel ; - Examinebudgetsand recommendopportunitiesforpurchaseconsolidationIcontractpurchasing ; - Authorizeall purchase requisitionsafterreviewforquantity,supplier,productspecificationsandcost ; - Monitor commodities markets and advise Town departments onbudget and planning . - Managementofallannualcapitalbudgetpurchasestotalingroughly$35,000,000fortheTownandBoardofEducation; plus - $30,000,000inoperatingImaintenancepurchasesfortheTownandBoardofEducation ; - Advise andassistdepartmentemployeesinresolvingissuesregardingproducts,services,suppliers,payment ; - Directandcoachdepartmentemployeesincommitmenttocontinuousimprovementofserviceofferedtocustomersandsuppliers . - Workatthedirectionofbuildingcommitteestosolicitproposals,checkcredentialsandqualifications,andselectarchitects,constructionmanagers,owner'srepresentativesandotherconsultantsforTownandschoolconstructionprojects ; - Authorizeprocurement requests and/or change orders from various Town and FairfieldPublic Schools departments; - Negotiatedeliverables,financialand businesstermsofcontractsforprofessionalservices ; - Contractindependentlyforallhazardousmaterialabatementanddemolitionworkrequired ; - Negotiatecontracts with vendors regarding purchase requirements, prices, deliveries,current product development; - Reviewspecifications,bidandpurchaseallspecialtyitemssuchasfurniture,fixturesandequipment;coordinatedelivery,installationandpayment; - Attendbuildingcommitteemeetingsasexofficiomember ; - Directandsuperviseessentialadministrativeservices,whichincludesmailcourier,toensurecourteous,timelydeliveryofqualityservicetointernalcustomers; - Prepareand managePurchasing Department's annualoperatingandcapitalbudgets; - Totalnumberofstaffis three full-time,plusone out-sourcedposition ; - Account manager for Town andBoard of Education purchasingcardprogram ; - Leadregularstaffmeetings; - Conductemployeeperformanceappraisals andcareerdevelopmentcounseling ; - Provide professional training andguidance for Purchasing Department staff; Recommend and implement improvements tointernal service levels; - In addition tobuildingcommittee,attendBoardandCommissionmeetingsasrequired. Additional Job Responsibilities : - Contributesto the professional development of others by attending continuing educationprograms, professional associations, meetings, conferences, and workshops andthrough regular review of relevant literature and training; - Superviseor coordinate work assignments of other Purchasing Department staff; Required Knowledge, Skills andAbilities: - Considerableknowledge and understanding of modern procurement methods and practices andbudgeting procedures; - Demonstratedproficiency in the use of a personal computer and related software applications; - Considerableknowledge of Municipal, State and Federal statues and ordinances related topublic procurement practices and legal contracts; - Considerableknowledge of contractual process and ability to negotiate terms and conditionsrelated to contracts; - Excellentcustomer service skills and considerable knowledge of public contact and customerservice principles, techniques and best practices; - Ability to work under the pressureof deadlines, conflicting demands, and emergencies; - Highlyskilled in written and oral communications and public presentations; - Demonstratedability to understand pricing, business practices, market conditions (includingenergy procurement and methodology), information processes and technology; - Demonstratedability to develop and implement long range plans for municipal purchasing andadministrative services programs and to write competitive specifications,perform the analysis of bids and other purchasing functions; - Provenability to develop and maintain cooperative working relationships with staff,department heads, administrators, employees, outside attorneys, professionals,consultants, government officials and the general public; - Use independent judgment and makesound decisions. - - Complete all duties as assignedtimely and accurately. - Proficient in the use of correctEnglish grammar, spelling, and punctuation. Minimum Qualifications Bachelor's Degree froman accredited college or university in Business, Public Administration or arelated field, plus eight (8) years of progressively responsible purchasing,administrative support services experience, and five (5) years of supervisoryexperience, demonstrated familiarity and understanding with the Town's internaldepartmental processes - or - an equivalent combination of education andprofessional purchasing experience deemed equivalent by the Director of HumanResources. PreferredQualifications: Experiencein a public sector, preferably in a municipal purchasing setting;PublicPurchasing certification or progress toward public purchasing certification;Knowledgein the use of Microsoft Software Products -Excel, Outlook Word programs, and; Knowledgeof the Town's financial / purchasing system (Munis);

Keywords: Government Finance Officers of Connecticut, Fairfield , Purchasing Director, Executive , Fairfield, California