Administrative Assistant

Company: O'Brien Builders
Location: Fairfield
Posted on: May 13, 2022

Job Description:

Job Description IMMEDIATE OPENING FOR AN ADMINISTRATIVE ASSISTANT (Solano County) We are a General Contractor looking for an administrative assistant, preferably with a background in the construction industry. Duties included, but not limited to: PROJECT ADMINISTRATION --- Work with Owner on bids to get plans out via email to subcontractors Typed up bid qualifications / schedule of values for outgoing bids Subcontract Agreements to subs. --- Set up electronic & hard copy job files / folder. --- Keep track of submittals via submittal log Keep track of RFI---s via RFI log --- Made sure certificates of insurance are ordered on new projects Be on-hand for OBB Superintendent to order anything needed Prepared job close-out information. ACCOUNTING ADMINISTRATION Our Accounting / Office Manager works remotely --- out of State. She will need the following office support: --- All mail scanned to her for processing. --- All subcontractor contracts / change orders scanned to her for processing. --- Work closely with her to ensure all payments go out on time. --- File all paperwork. --- Assist with payroll filing. OUALIFICATIONS Must have experience with Microsoft Word, Excel, and Outlook. Very detail oriented. This is not a fulltime position, average hours per week will be 30-32

Keywords: O'Brien Builders, Fairfield , Administrative Assistant, Administration, Clerical , Fairfield, California