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Office Manager

Company: Reliant Property Management
Location: Fairfield
Posted on: January 16, 2022

Job Description:

POSITION OVERVIEW -Reliant Property Management is seeking an Office Manager / Administrative Assistant. -The position is available as a part-time position or full-time position depending on the right candidate. -The position is located in the company's main office in Fairfield, CA. -The Office Manager / Administrative Assistant will have the following duties:

  • Facilities: Ensure office infrastructure (desks, computer equipment, appliances, etc.) are organized and well maintained; in addition to ensuring a clean user-friendly environment, ordering supplies and other maintenance as needed throughout office. Set up new employee desks, ensure network needs: this includes systems (phones, computers, monitors, etc.) are ready from the IT Operations team, key card access, stock supplies.
  • Catering: Plan, organize, set-up and complete weekly catering orders (one time a week), ensure kitchen area is clean & stocked including dishwasher, refrigerator, and coffee machines. Prepare weekly supply list needed for purchasing.
  • Office Culture and Wellness: Engage employees in team-based activities and programs (workouts, social gatherings & events, etc.). Keep up look and feel of office - d--cor, style and more. Bring a positive attitude to the office every day and be the driving force behind office culture.
  • Customer Service: -Answer, screen, and direct calls by providing appropriate information to internal and external customers.
  • Event Management: -Drive and organize company events including vendor management for facilities, meals, accommodations, and activities. Make recommendations on venues, menus and activities. Proactively create team building events on-site and off-site.
  • Travel Coordination: -Take travel requests for team members and book air, hotel, and rental car travel arrangements. Ability to deal with travel emergencies in the event of travel changes and document and submit expense reports for executives.
    Additional duties include:
  • -Liaison with corporate HR team for exit meetings. Must be able to handle sensitive information with absolute confidentiality
  • Document retention, manage location files & records
  • Coordinate and execute delivery information for corporate & finance needs
  • Prepare outgoing & receive/sort/deliver incoming mail and provide other general clerical duties as assigned
  • Complete special projects as assigned
    CANDIDATE OVERVIEWThe successful candidate will be an instrumental addition to the team with at least:
    • Must have a minimum of 2 years' recent work experience within a business environment
    • Knowledge of basic business concepts
    • Knowledge of Word, Excel, PowerPoint, and Outlook; willing to learn new technologies
      The successful candidate will also demonstrate the following abilities:
      • Communication: Excel in both written and oral communication; effective interpersonal skills; professional attitude; able to represent Company favorably
      • Organized: Able to work independently; effective time management skills; able to manage multiple tasks concurrently, prioritize effectively, and meet deadlines
      • Social: likes engaging with the team, making relationships, coming up with unique ideas for office and keeping things "fun and exciting"
      • Adaptable: Willingness to accept change; exhibit flexibility and adaptability. Along with the ability to absorb and quickly understand new information.
      • Resourceful: Ability to deliver results utilizing the resources available. Has a get-it-done mentality
      • Tech Savvy: Ability to troubleshoot and proactively escalate IT issues related to video conferencing, network connectivity, etc.

Keywords: Reliant Property Management, Fairfield , Office Manager, Administration, Clerical , Fairfield, California

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